To ensure everyone participates in community meetings:
- Choose an accessible meeting venue.
- Provide information about the meeting, handouts and other communication material are accessible.
- Use gender, disability and culturally sensitive language and communication free of stereotypes.
- Pay attention to individuals with a pattern of speaking less and invite them to offer their thoughts.
- Give participants the opportunity to ask the speaker to stop or slow down. Use color cards, whereby participants raise a red card when they didn’t understand, yellow when they wish the speaker to slow down and green to show they understand the content.
To ensure participation of persons with disabilities:
- Some deaf people or people who are hard of hearing will require the presence of a sign language interpreter to participate to the meeting, or a family member that can interpret. To find an interpreter, consult deaf people or local organisations of persons with disabilities (DPOs) to find contacts.
- Blind people and people with low vision can be supported by receiving electronic version of all materials prior to the meeting.
- People with intellectual disabilities and psychosocial disabilities might need facilitators or family members that interprets technical and complex terms into simpler language.
ESCAP. Disability Inclusive Meetings. An Operational Guide. 2015
ParlAmericas. Strategies for Chairing Gender-Inclusive Meetings. 2015.