Meeting venue

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Two people standing in front of an accessible meeting venue. There are ramps and signage to the main building and to the washroom.
© Julie Smith

In case it is your first time to plan an inclusive meeting or focus group discussion, consult with women and men with different types of disabilities and different ages (including children and older persons). This is the most effective way to ensure that nothing is overlooked. 

For an accessible meeting venue, make sure:  

  • The place is easy to reach and transport is provided for those who cannot walk for long distances.

  • The entrance is step-free. If not, install a ramp.

  • Toilets, washrooms and the eating places are accessible and well signed.

  • There is good lighting for people with visual impairments.

  • Chairs are provided for people who find it hard to sit on the floor.

Think of the chain of movement of different persons, from their homes to the meeting place, from the entrance to the meeting room, the toilet and catering place. 


  • Communication about the meeting should reach everyone, including people who are deaf or blind.

  • Some persons with disabilities and older persons have personal assistants or caregivers with them, plan this ahead of the meeting   

  • Women and girls with disabilities are often underrepresented and organisations should strongly promote their participation